Tips for effective proofreading

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Tips for effective proofreading

Procuring effective proofreading may sometimes prove adverse and challenging to most writers. Once, a prominent editor and writer said, "you think you are reading proof, whereas you are merely reading your mind. Your statement of the thing is full of holes and vacancies but you do not know it because you are filling them from your mind as you go along." Can you relate to this? Well, most people know what this means if not corrected, these blunders can cost a lot. For instance, reducing credibility, diminishing reputations, sabotaging a first impression or even compromising consumer perceptions.

Before venturing into proofreading, there is one crucial fact you should know. It consists of two stages;

Content proofreading: Is it relevant? Does it make sense?

First, you should read your document

Language editing: It covers grammar, spelling, syntax and punctuation errors.

If you can effectively polish your article of the above errors, you are good to go. Well, if you are querying how you should credibly refine your work have the above standards with barely any errors, then listen. There is no foolproof formula for perfect proofreading every time but the following steps are remarkable ways out.

First, you should read your document slowly and carefully to determine whether it communicates a message. From the introduction to the paragraphs all the way to the conclusion, it should clearly signal the intent of the document. It should be done with clear, well-defined and sculpted sentences, and a natural flow. This will guarantee intriguing, effortlessly smooth article which is what every writer aspires to have. Right?

Read your document out aloud

One more thing before declaring your article complete, verify your sources of information to ensure it is credible and reliable. The writing set requirements of maybe length, style, is also a chief concern to check here.

After validating that the content is relevant and feasible, you proceed to inspect for errors emanating from language use. We accomplish this through the following steps:

Read your document out aloud. Our brains often autocorrect for typos and a spell check won't catch most of this category of errors. Read out aloud word after word, as you put the punctuation and if you hear an error, promptly stop and correct that it.

Another way to effectively correct errors

Equally, you can have your computer do the task as you follow along. This is even more effective as errors that your brain might have autocorrect as you are reading the text will often leap out when you hear the computer read it. There are several ways to get your computer to read aloud a text, one being: on a Mac, this is built into your system preferences. Choose dictation and speech and set up a keyboard shortcut, use command shift s. highlight the text, use your keyboard shortcut, and there you go.

Secondly, you should proofread one error at a time and avoid trying to identify and revise too many things at a time. This is because you risk losing focus and overall executing shoddy proofreading. Take each error at a time, it being grammatical, spelling, punctuation, typos, repetition, mention them. By this, your concentration will not be waned and you will be able to effortlessly perceive erroneous words and phrases.

Another way to effectively correct errors is to ensure you know the typical slip-ups you often make. Perhaps there are words that you tend to misspell, or even punctuation or plural errors that you often overlook. Take note of them as it will help you be more mindful of them and know precisely where to put more effort.

Tips for effective proofreading

Give yourself a break between writing and proofreading: it's hard to read and edit an article you have just written. Repeatedly, you will find yourself filling the gaps and reading what was intended to be written instead of what is actually written. One tends to skip a lot or errors, it is therefore advisable to get some distance from the text to clear your head of what you've written so that you can have a fresh look at it.

Another tip to avoid skipping errors is proofreading in several short blocks at a time. Remember a time when you performed a task while you were tired or bored, how were the results? Generally, it will result to defective work due to poor concentration. The same applies to proofreading, breaks between sections will keep your mind alert and revitalIsed hence effortlessly spot errors.

Another fruitful tactic is proofreading backwards, sounds absurd, right? People think so too until they attempt it. How do you execute that? Simple, start with the last word on the last page and work you work back to the beginning, reading each word separately. This technique is powerfully practical for checking spelling because content, punctuation and grammar won't make any sense. Sounds appealing? Why not give it a trial?

Moreover, ensure you do your proofreading in a quiet environment. Listen to this true story, someday last week when a friend was working on a certain article, her baby came to her door and started banging profusely. For the next one or so minutes before her spouse took him away, she strenuously struggled to make anything constructive to no avail. No matter how good your concentration skills are, it will be very strenuous to work in a noisy environment. It will, for one, demand much of your mental effort and, and also distract you from your focus. If possible, look for a silent place to perform your proofreading.

Use computer proofreading tools: many word processing applications, such as Microsoft Word have an inbuilt spelling and grammar check to alert the user of errors in the documents. This feature will not only systematically search through your document for common errors and inconsistencies but also show you if you have repeated a phrase or word too frequently. However, do not solely rely on it for your mistake verification, instead, ensure you search your document for errors such as typos.

Imagine writing a killer article only for you to be denied a job or lose audience because simple errors, abominable, isn't t? The more reason to get rid of them. Effective proofreading means that you reduce any mistakes detracting from your work and distracting the reader. It makes you look professional and that you care about your work, while also adding power to your writing that hooks your reader to the last word.

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